Administrative Assistant

Location: Rochester Office, Rochester, Minnesota, United States. This is an onsite, full-time role.

Salary: $79,300–$105,700 per year.

Company

hirify.global builds large-scale data storage systems and infrastructure supporting AI-driven data platforms, hyperscale data centers, cloud services, and enterprise systems.

What you will do

• Manage complex calendars for multiple senior leaders and resolve scheduling conflicts.
• Coordinate domestic and international travel, expense reporting, procurement, orders, deliveries, and administrative systems.
• Organize executive, customer, and VIP visits, including meeting rooms, catering, visitor communications, and last-minute changes.
• Conduct facility walkthroughs, monitor contracted cleaning services, and support lab organization and workplace functionality.
• Plan and lead site events, fundraisers, recognition activities, seasonal celebrations, blood drives, and cross-site initiatives.
• Provide backup support for site administrative staff and assist with video productions and special projects.

Requirements

• High school diploma or equivalent required; an Associate’s or Bachelor’s degree is preferred.
• 6+ years of related administrative experience, preferably in a corporate or technical environment.
• Experience supporting multiple senior leaders and managing calendars, travel arrangements, and expense reporting.
• Experience coordinating complex executive or customer visits and handling confidential information discreetly.
• Proficiency with Microsoft Office, including Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities, communicate professionally, work independently, and learn enterprise systems quickly.

Nice to have

• Experience in a technology, engineering, or manufacturing organization.
• Experience with facility coordination, vendor management, employee engagement, or event planning.

Culture & Benefits

• Inclusive workplace focused on diversity, belonging, respect, and contribution.
• Paid vacation and sick leave, medical, dental, and vision insurance.
• Life, accident, disability, flexible spending, and health savings account options.
• Tuition reimbursement, transit benefits, employee assistance programs, employee stock purchase plan, and a WD Savings 401(k) Plan.
• Potential eligibility for short-term incentives, long-term incentives, and equity awards depending on role and performance.