Executive Assistant to the COO

Location: Oakland, California, USA. Hybrid schedule with required work from the Oakland office at least 4 days per week and the possibility of working remotely 1 day per week.

Salary: $55,600–$118,700 per year, depending on U.S. compensation zone and location. Eligible for incentive plans and overtime pay based on business requirements.

Company

hirify.global is a consumer brands company focused on growth, purpose, values, and positive impact for consumers, communities, and employees.

What you will do

• Manage the COO's calendars, schedules, travel arrangements, detailed itineraries, expense reports, and purchasing-card reconciliation.
• Communicate with internal and external leaders and stakeholders on behalf of the COO.
• Prepare details for memos, emails, presentations, reports, and spreadsheets.
• Coordinate logistics for meetings and events with assistants, facilities, and IT teams.
• Handle highly confidential information with professionalism, integrity, and discretion.
• Support organizational communications and initiatives while resolving issues proactively and independently.

Requirements

• 8+ years of administrative assistant experience supporting C-suite executives.
• Bachelor's degree or equivalent experience.
• Advanced Outlook and calendar-management experience; intermediate to advanced Word, SharePoint, and PowerPoint skills; beginner to intermediate Excel skills.
• Experience organizing meetings and events and managing multiple competing priorities in a fast-paced environment.
• Excellent oral and written communication, interpersonal, time-management, multitasking, and problem-solving skills.
• Willingness to support executive schedules, business priorities, and travel requirements outside standard working hours, with moderate overtime expected.

Culture & Benefits

• Values-based and inclusive culture focused on professional and personal growth.
• Comprehensive health and wellbeing benefits.
• Market-leading 401(k) program with company match.
• Flexible time-off benefits, including half-day summer Fridays depending on location.
• Inclusive fertility and adoption benefits.
• Hybrid work arrangement with limited remote-work flexibility.