Executive Assistant (AI)

Location: Amsterdam, Netherlands; occasional travel and support for visiting leadership are required.

Company

Databricks is a data and AI company providing a unified platform for data, analytics, AI applications, and agents to organizations worldwide.

What you will do

• Support Engineering and R&D leaders in Amsterdam and at least one additional R&D leader in EMEA.
• Manage complex, multi-time-zone calendars and coordinate scheduling across teams and organizations.
• Support engineering planning cycles, quarterly business reviews, leadership forums, and cross-functional planning sessions.
• Manage expense, travel, meeting, event, and interview-scheduling processes, including budgets and vendors.
• Prepare agendas and briefing materials, track action items, and maintain executive operating rhythms.
• Coordinate office events and visiting-leadership activities with local partners, while handling confidential information discreetly.

Requirements

• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Advanced Gmail and Google Calendar skills with experience supporting multiple executives across time zones.
• Independent judgment, strong prioritization, conflict-resolution, communication, and relationship-management skills.
• C1 English proficiency required; ability to communicate with C-level executive assistants and external customer stakeholders.
• Experience planning meetings, events, travel logistics, budgets, vendor coordination, and high-volume interview scheduling.
• Willingness to travel occasionally and adjust schedules after regular office hours when executives need support.

Nice to have

• Bachelor's degree in Business Administration, HR, Marketing, Education, or a related field.
• Experience supporting Engineering, R&D, or Product organizations.
• Interest in and aptitude for AI tools and workflow automation.
• Experience identifying and driving process improvements.

Culture & Benefits

• Work with a global organization supporting more than 20,000 customer organizations.
• Collaborate with R&D stakeholders and executive assistants across functions and regions.
• Benefits and perks are provided according to the employee's region.
• Inclusive workplace committed to equal employment opportunities and diversity.