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9 дней назад

AI-Fluent Operations Coordinator / Executive Assistant

Формат работы
remote (только Albania)
Тип работы
fulltime
Грейд
junior
Английский
b2
Страна
Albania
Вакансия из списка Hirify.GlobalВакансия из Hirify Global, списка международных tech-компаний
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Описание вакансии

Текст:
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TL;DR
AI-Fluent Operations Coordinator / Executive Assistant (AI/Operations): Supporting executive productivity through calendar management, communication, documentation, and structured workflow coordination with an accent on AI-assisted drafting, summarization, and organization. Focus on coordinating schedules across time zones, prioritizing executive communications, tracking leadership follow-ups, and preparing decision-making materials.

Location: Remote from Tirana, Albania, with availability during PST–EST business hours

Company

hirify.global provides remote executive support and operational coordination services.

What you will do

  • Manage executive calendars, scheduling, and meetings across time zones.
  • Organize and prioritize executive inbox communications.
  • Draft professional emails, reports, documentation, agendas, meeting notes, and action items.
  • Track deadlines, tasks, and follow-ups for leadership.
  • Maintain digital filing and documentation systems while supporting cross-functional coordination.
  • Conduct research and use AI tools such as ChatGPT to support drafting, summarization, workflow organization, and executive decision-making.

Requirements

  • 1–3 years of experience in executive support, administration, or operations coordination.
  • Availability during PST–EST business hours.
  • B2+ English proficiency.
  • Strong organizational, multitasking, and independent working skills.
  • Proficiency with Google Workspace or Microsoft Office.
  • High level of professionalism and discretion.

Culture & Benefits

  • Remote full-time work environment.
  • Structured support for executive productivity and day-to-day operations.
  • Use of AI tools to improve efficiency and workflow organization.

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