Assistant MD & MT Team Assistant MD & MT Team

Location: Tirana, Albania; remote and hybrid working arrangements are open for discussion

Company

hirify.global provides payroll and HR services across Europe and globally, supporting organisations throughout the employee journey.

What you will do

• Provide direct administrative and organizational support to the MD and Management Team.
• Manage complex calendars, appointments, meetings, travel arrangements, agendas, presentations, and meeting materials.
• Take meeting minutes and follow up on action items, deadlines, and deliverables.
• Prepare reports, correspondence, presentations, and research to support executive decision-making.
• Coordinate communication between executives, employees, clients, and external stakeholders.
• Support budgets, expenses, invoices, confidential records, and cross-functional projects.

Requirements

• Bachelor’s degree in Business Administration, Management, Economics, or a related field.
• 1–3 years of experience as an Executive Assistant, Personal Assistant, Office Manager, or in a similar role.
• Excellent written and spoken Italian and English.
• Advanced knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organization, multitasking, problem-solving, decision-making, discretion, and attention to detail.
• Ability to work independently, manage competing priorities, and build positive relationships across the organization.

Nice to have

• Experience supporting senior executives.
• Experience with digital collaboration and project management tools.

Culture & Benefits

• Flexible working hours with remote and hybrid options open for discussion.
• Access to professional training and an individual development plan.
• Professional development and career growth opportunities.
• Opportunity to work closely with senior leadership and gain exposure to strategic business initiatives.
• Collaborative and inclusive working environment across multiple locations.