AI-Fluent Operations Coordinator (AI)

Location: Remote from Chișinău, Moldova, with availability during PST business hours

Company

hirify.global provides remote operational support services using administrative coordination and AI-assisted workflows.

What you will do

• Manage calendars, meetings, and scheduling across time zones.
• Manage inboxes and draft professional email communications.
• Prepare documents and reports and maintain organized digital files.
• Enter data and maintain records in spreadsheets, CRMs, and databases.
• Coordinate with internal teams, clients, and vendors while tracking tasks, deadlines, and project timelines.
• Use AI tools such as ChatGPT to draft communications, summarize information, and support workflow automation.

Requirements

• Experience in virtual assistance, administrative support, operations coordination, or a similar role.
• B2 English proficiency or higher.
• Availability during PST business hours.
• Strong organizational and communication skills.
• Ability to work independently in a remote environment with a reliable internet connection and suitable remote-work setup.
• Comfort using AI tools to improve productivity.

Nice to have

• Basic CRM familiarity.
• Experience with Google Workspace or Microsoft Office.
• Experience with Asana, Trello, ClickUp, Slack, or Zoom.

Culture & Benefits

• Remote work environment.
• AI tools are used to improve productivity and workflows.
• Work requires coordination across time zones and collaboration with teams, clients, and vendors.