Senior Administrative Coordinator (Temporary) (Biotechnology)

Location: Sleepy Hollow, New York, United States; onsite expectations apply

Salary: $33.80–$52.93 per hour

Company

hirify.global is a biotechnology company that develops and commercializes medicines for serious diseases, including neurological, inflammatory, oncological, cardiovascular, infectious, and rare diseases.

What you will do

• Manage calendars for the Vice President of Neurology and coordinate priorities across leadership and department teams.
• Arrange domestic and international travel, including conferences, itineraries, flights, hotels, ground transportation, and registrations.
• Plan and execute onsite and offsite meetings, including catering, room arrangements, audiovisual support, team-building activities, and budgets.
• Coordinate meetings and events with external collaborators and serve as an administrative point of contact for the department.
• Process purchase requisitions, enter contract-management information, and reconcile executive, meeting, and purchasing-card expenses.
• Maintain distribution lists and SharePoint content, prepare communications, support administrative process improvements, and handle ad hoc assignments.

Requirements

• Associate degree or bachelor's degree preferred; equivalent experience may be considered.
• 10+ years of administrative experience; two years of business-function industry experience is desirable.
• Strong written and verbal communication, judgment, initiative, organization, problem-solving, and confidentiality skills.
• Ability to work independently, collaborate across organizational levels, adapt to ambiguity, and manage changing priorities.
• Proficiency with Microsoft Office, SharePoint, Concur, and teleconference systems, including basic troubleshooting.
• Occasional domestic travel may be required for annual meetings, brand-planning meetings, and department team-builders.

Culture & Benefits

• Inclusive workplace with equal employment opportunity and reasonable accommodation support.
• Competitive total rewards may include bonuses, equity awards, retirement benefits, health and wellness programs, insurance, paid time off, and family support benefits.
• Background checks may verify identity, right to work, and educational qualifications where required by local law.
• Many roles are expected to be performed onsite so employees can work together.