Senior Administrative Assistant

Location: North Chicago, Illinois, United States; onsite

Salary: $27–$48.80

Company

hirify.global develops medicines and solutions for serious health conditions across immunology, oncology, neuroscience, and aesthetics.

What you will do

• Provide advanced administrative support to VP-level leadership and backup support to other staff.
• Manage calendars, meetings, scheduling conflicts, domestic and international travel, and correspondence.
• Order office and department supplies, track expenditures, and process expense reports.
• Maintain departmental files in compliance with corporate and legal guidelines.
• Coordinate new employee office setups and onboarding, and provide onsite support for meetings and events.
• Prepare business documents and presentations, support business systems, and coordinate with administrative assistants at other sites.

Requirements

• At least 3 years of administrative assistant experience and a high school diploma or equivalent.
• Experience supporting VP-level executives or equivalent leaders.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, and business processes.
• Ability to work independently, adapt quickly, build cross-functional relationships, and contribute to Legal team operations.
• Professional demeanor and ability to handle confidential and business-sensitive information.

Culture & Benefits

• Paid time off, including vacation, holidays, and sick leave.
• Medical, dental, and vision insurance for eligible employees.
• 401(k) benefits for eligible employees.
• Eligibility for short-term incentive programs.
• Work environment emphasizes integrity, innovation, collaboration, and community service.