Adminstrative Coordinator

Location: Thousand Oaks, California, United States

Company

hirify.global is a biotechnology company developing, manufacturing, and delivering medicines for serious illnesses across oncology, inflammation, general medicine, and rare disease.

What you will do

• Provide high-level administrative support to an Associate Vice President, Executive Directors, and cross-functional Drug Product Organization teams.
• Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
• Coordinate business travel, including flights, hotels, ground transportation, and expense reports.
• Plan recurring meetings, all-staff meetings, large forums, interviews, and related onsite or virtual logistics.
• Prepare team communications, maintain distribution lists and organizational charts, and coordinate special projects and team-building activities.
• Use Outlook, Microsoft Teams, Concur, MyBuy, SharePoint, and emerging AI tools to improve administrative workflows.

Requirements

• Associate degree and 2 years of administrative experience, or 2 years in a technical school setting with hands-on experience, or a high school diploma/GED and 4 years of administrative experience.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office programs and established office technology platforms.
• Excellent verbal and written communication skills.
• High standards of confidentiality, integrity, and discretion when handling sensitive information.

Culture & Benefits

• Collaborative, innovative, and science-based work environment.
• Health, dental, vision, life, disability, and flexible spending benefits.
• Retirement and savings plan with company contributions.
• Discretionary annual bonus, stock-based long-term incentives, and flexible time-off plans.
• Career development opportunities and flexible work models where applicable.