Senior Executive Assistant (Research Biology)

Location: Onsite in South San Francisco, California, or Thousand Oaks, California

Company

hirify.global is a biotechnology company researching, manufacturing, and delivering medicines for serious illnesses across oncology, inflammation, general medicine, and rare disease.

What you will do

• Provide administrative support and partnership to the Vice President and senior leadership team in Research Biology.
• Lead and develop a team of Administrative Coordinators.
• Manage complex executive calendars, meetings, communications, and scheduling across multiple time zones.
• Arrange domestic and international travel, prepare itineraries, and manage travel and expense reporting.
• Coordinate internal and external meetings, including venues, audiovisual support, agendas, and presentations.
• Manage department logistics, onboarding, communications, website updates, and cross-functional deliverables.

Requirements

• Associate degree and 4 years of administrative experience, or high school diploma/GED and 6 years of administrative experience.
• Bachelor’s degree with 5+ years of administrative support experience for large teams is preferred.
• Strong organizational, time management, project management, communication, and presentation skills.
• Experience managing multiple calendars, coordinating across time zones, and planning business travel and meetings.
• Expert PC skills in Outlook, Word, PowerPoint, Excel, Teams, SharePoint, Workday, and SAP.
• Ability to handle confidential information, work under pressure, and resolve problems with minimal oversight.

Nice to have

• Supervisory or leadership experience in a technology-based organization.
• Experience supporting remote staff.

Culture & Benefits

• Collaborative, innovative, and science-based work environment.
• Health, dental, vision, life, disability, and flexible spending benefits.
• Retirement and savings plan with company contributions.
• Annual discretionary bonus, stock-based long-term incentives, and paid time off.
• Biannual company-wide shutdowns and career development opportunities.