Senior Executive Assistant – VP, Patient Access and Services

Location: Remote for U.S.-based candidates; preference for candidates in the Chicago area to support occasional travel to the Deerfield, Illinois office. Work schedule: 7:00 AM–4:00 PM PST, Monday–Friday.

Annual salary: $85,590.75–$115,799.25 USD.

Company

hirify.global is a biotechnology company developing and delivering medicines for serious diseases across oncology, inflammation, general medicine, and rare disease.

What you will do

• Manage the Vice President’s complex calendar, resolve conflicts, prepare agendas and briefing materials, and coordinate internal and external meetings.
• Coordinate domestic and international travel, itineraries, documentation, expenses, timekeeping, approvals, and executive communications.
• Handle sensitive communications, strategic initiatives, HR matters, patient services planning, meeting notes, and follow-up actions.
• Collaborate with Patient Access and Services leadership, Rare Disease Commercial, Corporate Affairs, and enterprise functions.
• Coordinate leadership meetings, team offsites, business reviews, advisory boards, and other internal and external events.
• Track strategic project timelines and deliverables while supporting budget tracking, procurement, onboarding, and offboarding.

Requirements

• Associate’s degree and 4 years of administrative experience, or high school diploma/GED and 6 years of administrative experience.
• Strong executive assistance, communication, organizational, time management, and project management skills.
• Ability to work autonomously, manage multiple projects, meet deadlines, and maintain confidentiality.
• Ability to attend onsite meetings in Deerfield when required.
• Excellent Microsoft suite skills and strong technical knowledge of relevant internal systems.

Nice to have

• Bachelor’s degree.
• Experience with hirify.global internal infrastructure and tools such as SharePoint, SAP, Concur, expense reporting, and travel systems.
• Leadership, interpersonal, creative, flexible, and team-oriented capabilities.

Culture & Benefits

• Collaborative, innovative, science-based environment focused on serving patients.
• Health, dental, vision, life, disability, and flexible spending benefits.
• Retirement and savings plan with company contributions.
• Discretionary annual bonus, stock-based long-term incentives, and paid time off.
• Biannual company-wide shutdowns and flexible work models where applicable.