Executive Assistant and Office Manager

Location: New York, NY; hybrid work schedule with in-person office responsibilities.

Salary: $90,000–$115,000 USD per year

Company

hirify.global develops an AI-powered virtual care engine for health systems, providers, and patients.

What you will do

• Manage complex, changing calendars for the CEO and CPO, including meeting scheduling, conflict resolution, and commitment prioritization.
• Coordinate meeting venues, technology, domestic and international travel, accommodations, transportation, and itineraries.
• Manage vendors, expense reports, building-management relationships, office-superintendent coordination, and special projects.
• Run daily New York office operations, including lunches, supplies, deliveries, housekeeping, and workspace readiness.
• Share office-wide information and announcements while supporting cross-functional communication.
• Support onboarding with key-card registration, lunch accounts, seating, IT setup, office tours, and guest and traveling-employee arrangements.

Requirements

• 4+ years of experience in executive assistance, office management, or a related role, preferably in a fast-moving company, startup, or technology environment.
• Bachelor’s degree in Business, Communications, Human Resources, or a related field.
• Strong autonomy, judgment, organization, prioritization, and proactive problem-solving skills.
• Clear, concise, and timely communication skills with the ability to foster cross-functional dialogue.
• Proficiency in Google Workspace, Slack, and VMS, plus willingness to adopt new digital and project-management tools.

Nice to have

• Experience at a startup that has scaled to more than 200 employees.

Culture & Benefits

• Hybrid work schedule with weekly lunches and stocked fridges.
• 18 vacation days, 9 company holidays, 5 sick days, and 2 personal days, prorated for the engagement length.
• Commuter benefits.
• 401(k) benefit.
• Competitive health, dental, and vision insurance options.