Executive Assistant (Hybrid)

Location: Wheeling, WV, USA; hybrid with 3 days onsite in Wheeling per week. Schedule: Monday–Friday, 8:00 am–5:00 pm. Overtime may be required.

Salary: USD 18.22–25.53 per hour, with potential overtime, shift differential, call-in, and standby pay.

Company

hirify.global provides marketing, packaging, print, data analytics, technology, and business services to global brands and regulated industries.

What you will do

• Provide executive-level administrative support, including phone and email management, document editing, data entry, expense processing, reservations, and scheduling.
• Manage complex calendars, meetings, conference rooms, hospitality, and audiovisual arrangements while making decisions on behalf of supported professionals.
• Plan complex domestic and international travel, including multi-leg itineraries.
• Handle confidential company, employee, client, and payment-card information with discretion.
• Track work, assess job requests, manage deadlines, communicate issues, and perform quality assurance.
• Develop and deliver training plans, support junior administrators, troubleshoot basic equipment issues, and help improve administrative services.

Requirements

• 5+ years of executive-level administrative support experience in a professional organization, or 3+ years supporting a Williams Lea client operation; equivalent education or training may be considered.
• Excellent calendar management skills, including coordination of complex executive meetings.
• Advanced proficiency with Microsoft Word, Excel, and PowerPoint, plus strong typing and technical troubleshooting skills.
• Strong organization, attention to detail, judgment, problem-solving, multitasking, and deadline-management abilities.
• Professional verbal and written communication skills, customer service experience, and the ability to work independently and collaboratively.
• Ability to work onsite in Wheeling three days per week and work additional hours when needed.

Nice to have

• Associate or advanced degree.
• Experience in the legal or banking industry.
• Previous experience arranging travel or providing executive-level administrative support.

Culture & Benefits

• Professional work environment with hybrid work and business casual or professional attire.
• Medical, dental, and vision coverage.
• Paid time off, disability insurance, life insurance, and parental leave.
• 401(k) with company match, adoption assistance, tuition assistance, and employer or partner discounts.
• Employment is contingent on completing a pre-employment background check and drug screen.