Project Coordinator I (HVAC)

Location: Tampa, Florida, United States; in-office role

Salary: $23.65–$37.68 per hour

Company

hirify.global is an HVAC company delivering turnkey and contracting projects and related equipment, services, and support.

What you will do

• Set up project records, organize documentation, issue subcontractor agreements and purchase orders, and coordinate permits and startup requirements.
• Coordinate communication among project managers, customers, subcontractors, vendors, field operations, and internal departments.
• Schedule meetings, inspections, milestones, and field execution activities while tracking deadlines and action items.
• Coordinate HVAC equipment and material procurement, deliveries, supplier commitments, and project logistics.
• Process invoices, expenses, change orders, progress billings, AIA billing documentation, forecasting, and project cost records.
• Manage compliance records, certified payroll, reporting, closeout packages, warranty documentation, and turnover to service teams.

Requirements

• Bachelor’s degree; additional work experience may substitute for the degree.
• 3+ years of related experience, ideally in mechanical, electrical, plumbing service, or a comparable industry.
• Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel.
• Strong organization, problem-solving, customer service, communication, and interpersonal skills.
• Ability to take initiative, solve complex problems, coordinate stakeholders, and maintain accurate project records.
• Must work in the Tampa, Florida office; work visa sponsorship is not available.

Culture & Benefits

• Medical, dental, and vision insurance options.
• 401(k) plan with employer matching contributions.
• Company-provided life insurance, disability coverage, and optional supplemental coverage.
• Paid holidays, paid time off, paid sick time, and paid parental leave.
• Tuition reimbursement after six months of continuous service.
• Employment is contingent on verification, background screening, and other applicable pre-employment requirements.