Project Administrator (HVAC)

Location: Roanoke, Virginia, United States. Hybrid schedule: onsite Monday through Thursday; Friday work location is flexible based on business needs.

Annual base salary: $50,350–$70,770. Compensation type: hourly base pay.

Company

hirify.global develops comfortable, sustainable, and efficient climate solutions for buildings, homes, and transportation through businesses including Trane and Thermo King.

What you will do

• Set up service agreements and quoted projects or jobs in the relevant system.
• Review billing backlog reports and process accurate service invoices.
• Validate, apply, and post materials, labor, timesheet, and other project costs.
• Enter and edit purchase orders, manage billing changes, and prepare administrative reports.
• Coordinate with account managers, field technicians, customers, service managers, and internal teams to resolve billing questions and project obstacles.
• Support project meetings, customer issue resolution, purchasing card reconciliation, state forms, and claims preparation as needed.

Requirements

• One-year college or technical school certificate and 3+ years of related billing experience or training, or an equivalent combination of education and experience.
• Strong communication skills and the ability to work independently and collaboratively.
• Experience prioritizing tasks and meeting tight deadlines in a fast-paced environment.
• Willingness to participate in lean improvement activities.
• Flexibility to work overtime or weekends when required.

Nice to have

• Familiarity with HVAC systems.
• Practical experience and relevant skills in place of a four-year degree.

Culture & Benefits

• Health insurance and wellness programs begin on the first day for employees and their families.
• Family-building benefits include fertility coverage and adoption or surrogacy assistance.
• Paid time off includes vacation days, holidays, sick leave, volunteer leave, and parental leave options.
• 401(k) matching, educational and training programs, tuition assistance, and student debt support are available.
• Work supports a sustainable future through climate-focused products and solutions.