Administrative Assistant

Location: Onsite at Olive Harvey AJC, 10001 South Woodlawn Avenue, Chicago, IL 60628, USA

Salary: USD 16.83–19.23 per hour

Company

Workforce solutions provider delivering training, consulting, management, administrative services, and employer talent programs.

What you will do

• Provide administrative support to project leadership across HR assistance, training documentation, procurement, accounts payable, correspondence, and reporting.
• Maintain confidential office, financial, personnel, case, contract, and corporate records.
• Coordinate service requests, work orders, subcontractors, vendors, technicians, and internal clients.
• Assess vendor quotes and support commercial and financial negotiations.
• Maintain project tracking spreadsheets and databases and prepare invoices, reports, letters, financial statements, and other business documents.
• Support records management, statistical reporting, employee movement reports, and resolution of vendor and supplier conflicts.

Requirements

• High school diploma or GED, or 1–2 years of workforce, coordination, or planning experience.
• Demonstrable experience or training providing administrative support for multi-layered projects.
• Proficiency with Microsoft Office and software used for correspondence, reporting, statistical analysis, and database access.
• Excellent verbal and written communication skills, including presentations, public speaking, and communication with staff and leadership.
• Ability to work in a complex, fast-paced, confidential environment with minimal supervision.
• Ability to maintain confidentiality and manage multiple priorities effectively.

Nice to have

• Associate or bachelor’s degree.

Culture & Benefits

• Work in a people-centered workforce solutions environment.
• Equal opportunity employer committed to a workplace free from unlawful discrimination and harassment.
• Focus on professional growth, inclusive access to resources, and serving local communities.