Administrative Assistant (Investments)

Location: Toronto, Canada; hybrid role requiring at least three days per week in the office

Base salary: $54,000–$81,000 per year, with possible performance-based incentives.

Company

hirify.global is a global professional services company operating across risk, reinsurance and capital, people and investments, and management consulting in 130 countries.

What you will do

• Manage consultants’ calendars, meetings, travel arrangements, and related logistics.
• Process expense reimbursements and expense reports, supporting expense control and budget accuracy.
• Maintain client marketing information and records in MS Dynamics or similar systems.
• Coordinate document production, peer review, formatting, and quality control.
• Create and edit PowerPoint, Excel, and Word materials in line with global identity and document standards.
• Handle filing, mail, email, photocopying, administrative requests, and backup support for assistants across the business unit.

Requirements

• At least 3 years of administrative or executive assistant experience in a fast-paced environment.
• Strong calendar management, travel coordination, and expense processing skills.
• Proficiency in Microsoft Office, including PowerPoint, Excel, and Word.
• Post-secondary education, excellent organization, attention to detail, discretion, and the ability to manage multiple priorities.
• Availability to work from the Toronto office at least three days per week.

Nice to have

• University degree and experience supporting consultants or client-facing teams.
• Familiarity with MS Dynamics or similar CRM systems.
• Collaborative approach with a strong focus on service, quality, and efficiency.

Culture & Benefits

• Professional development opportunities, interesting work, and supportive leaders.
• Inclusive and collaborative culture focused on creating solutions and making an impact.
• Health and welfare benefits, tuition assistance, retirement programs, and employee assistance programs.
• Hybrid work with regular in-office collaboration and professional development opportunities.