Administrative Assistant (15 Month Term)

Location: Nova Scotia, Canada

Salary: CAD 40,254–45,285 per year

Company

hirify.global is a national health solutions partner providing insurance, primary care, and emergency medical services across Canada.

What you will do

• Coordinate Medicare pre-approval files and provide administrative support throughout program reviews.
• Prepare correspondence for approvals, denials, appeals, and pre-approval decisions while maintaining supporting documentation.
• Maintain tracking tools, reports, case files, records, and secure documentation in line with privacy and confidentiality requirements.
• Support case-file review meetings through agenda and package preparation, minute taking, action tracking, and follow-up.
• Respond to and route provider and resident inquiries, escalating sensitive or non-standard matters as required.
• Support post-payment audits, activity reporting, Excel tracking, system updates, data entry, mail processing, and departmental administration.

Requirements

• Post-secondary diploma or certificate in business and/or administration.
• Minimum three years of relevant work experience.
• English required; strong French skills are an asset.
• Strong verbal and written communication, listening, organization, follow-up, and teamwork skills.
• Experience with Word, Excel, multiple software applications, internet navigation, and accurate high-volume data entry.
• Ability to manage confidential program files and apply documented policies, procedures, and operational direction.

Nice to have

• Knowledge of medical and pharmaceutical terminology.
• Previous office environment experience.
• Bilingual English/French communication skills.

Culture & Benefits

• Full-time temporary position with an opportunity to grow in an established organization.
• Flexible work arrangements and emphasis on work-life balance.
• Employer-paid health, vision, and dental coverage from the first day.
• Annual incentive bonus, paid vacation, a gifted first-year vacation week, and an optional vacation purchase program.
• Training, personal learning, and career development opportunities.