Office Assistant

Location: Portland, Oregon, United States; onsite office role

Company

hirify.global is a large labor and employment law firm representing management in employment-related legal matters, with offices across the United States, Europe, Canada, and Mexico.

What you will do

• Receive, log, scan, distribute, and prepare incoming and outgoing mail and packages.
• Photocopy and scan documents, maintain printers and copiers, and manage mailroom supplies and postage.
• Provide backup reception support by answering calls, greeting visitors, routing communications, and maintaining reception and conference areas.
• Support office facilities, access cards, parking, workstation setup, kitchen upkeep, and audiovisual equipment.
• Order office and kitchen supplies, process invoices and expense requests, and assemble client files.
• Assist with office marketing events, including setup, cleanup, occasional after-hours work, and limited travel.

Requirements

• 3+ years of experience in a clerical or Office Assistant role.
• Strong interpersonal, customer service, written, verbal, and telephone communication skills.
• Ability to manage high email volume, multiple tasks, filing, proofreading, and accurate typing.
• Strong organization, time management, punctuality, and ability to work independently and collaboratively.
• Ability to sit at a desk for one or more hours and lift and carry up to 50 pounds.

Culture & Benefits

• Paid time off, paid sick leave, paid holidays, and paid parental leave.
• 401(k) matching and profit sharing.
• Health, dental, vision, life insurance, HSA, and FSA options.
• Tuition reimbursement and an Employee Assistance Program.
• Collaborative, team-oriented work environment with a strong commitment to workplace diversity.