Executive Administrative Assistant (Financial Services)

Location: New York, United States

Salary: $39.17–$65.27 per hour

Company

hirify.global is a U.S. wealth management and financial services firm supporting financial advisors, institutions, and their clients with investment solutions, fintech tools, and practice management services.

What you will do

• Provide day-to-day administrative support to an Executive Vice President and leadership team.
• Manage executive calendars, inboxes, distribution lists, meeting schedules, rooms, materials, and communications.
• Coordinate air travel, lodging, transportation, and schedules across multiple time zones.
• Support client engagement meetings involving advisors, clients, subject matter experts, and executive leadership.
• Organize receipts and enter expenses in Concur.
• Plan department events, town halls, and other on-site activities while serving as a gatekeeper for the EVP.

Requirements

• 10+ years of experience in executive administrative support.
• 5+ years of experience with Microsoft Excel, PowerPoint, Outlook, and Word.
• 5+ years of experience arranging travel across multiple time zones.
• Exceptional organizational, time-management, written, and verbal communication skills.
• Ability to maintain confidentiality and interact professionally with clients and senior leadership.
• Proactive, adaptable, solution-oriented approach in a fast-paced environment.

Nice to have

• Financial services industry or growth organization experience.
• Microsoft Office certification or equivalent operating knowledge.
• Associate or bachelor’s degree.

Culture & Benefits

• Collaborative, team-oriented environment focused on integrity, continuous improvement, and client success.
• 401(k) matching and health benefits.
• Employee stock options.
• Paid time off and volunteer time off.