Executive Administrative Assistant - Contract

Location: New York metro area preferred; remote candidates within the United States will be considered.

Pay: $48.00–$55.00 per hour

Company

hirify.global provides a collaborative and inclusive environment focused on empowering associates and supporting professional growth.

What you will do

• Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution.
• Arrange domestic and international travel, including transportation, accommodations, itineraries, and required documentation.
• Prepare, submit, and track expense reports in accordance with company policies.
• Coordinate meeting logistics, invitations, agendas, materials, rooms, virtual meetings, and attendee communications.
• Prepare briefing materials, presentations, meeting notes, and follow-up actions by gathering information and coordinating stakeholder input.
• Maintain trackers and provide administrative coordination for selected business initiatives while handling sensitive information discreetly.

Requirements

• 2–4 years of experience supporting senior-level leaders in an administrative, executive assistant, or similar role.
• Bachelor’s degree preferred, or equivalent experience.
• Ability to manage competing priorities independently with exceptional attention to detail.
• Strong written and verbal communication, organizational, analytical, and problem-solving skills.
• Proficiency with calendar, travel, presentation, and expense-management tools.
• Professionalism, discretion, confidentiality, and a service-oriented approach.

Culture & Benefits

• Collaborative, engaging, and inclusive work environment.
• Commitment to equal employment opportunities and accessibility.
• Recruiting processes may use AI-based tools with human review of employment decisions.
• Contract role may evolve into a permanent position based on business needs and performance.