Administrative Assistant

Location: New York, NY; 5 days onsite

Salary: $35/hour; 12-month contract; 40 hours per week

Company

hirify.global is providing staffing support for an administrative role with a financial services client.

What you will do

• Manage complex executive calendars and coordinate meetings across multiple time zones.
• Coordinate conference calls, video meetings, client meetings, internal events, catering, guests, and meeting materials.
• Arrange domestic and international travel, prepare itineraries, and process expense reports.
• Provide floating administrative coverage for executives and teams, including document handling, archiving, and special projects.
• Handle confidential information, incoming calls, and communications with senior leaders and clients.
• Follow internal compliance procedures and obtain required approvals.

Requirements

• Previous Administrative Assistant or Executive Assistant experience supporting executives in a complex environment.
• Experience with calendar management, scheduling, travel coordination, and expense processing.
• Excellent organization, attention to detail, written and verbal communication, and ability to manage competing priorities.
• Ability to work independently, remain composed in a high-volume environment, and handle sensitive information discreetly.
• Strong proficiency with Outlook, Word, Excel, PowerPoint, and Zoom.

Nice to have

• Financial services, corporate or private-sector, or government experience.
• Experience with SAP Concur, AMEX Global Business Travel, or similar travel and expense systems.

Culture & Benefits

• Full-time onsite schedule of five days per week.
• 40-hour work week.
• 12-month contract assignment.