Executive Assistant (US Based)

Location: Houston (Spring), Texas, USA; full-time onsite

Company

hirify.global designs and delivers scalable, high-density AI datacenter infrastructure based on liquid cooling.

What you will do

• Provide dedicated executive support to two C-level executives, including calendar management, meeting coordination, presentations, correspondence, action-item tracking, and confidential information handling.
• Coordinate domestic and international travel arrangements, expense reporting, leadership meetings, and company events.
• Serve as the primary point of contact for the Houston office and welcome visitors, customers, candidates, and partners.
• Oversee reception, office supplies, vendors, facilities requests, conference rooms, common areas, and general office operations.
• Partner with HR on onboarding logistics, workspace preparation, employee events, and employee experience initiatives.
• Support document management, invoice processing, purchase requests, reporting, and administrative process improvements.

Requirements

• 5+ years of experience as an Executive Assistant, Office Manager, Executive Administrator, or in a similar role.
• Experience supporting C-level or senior executive leadership.
• Strong organizational, multitasking, verbal, and written communication skills.
• Professional presence, exceptional customer service skills, and experience managing office operations and visitor engagement.
• Proficiency with Microsoft Office, Outlook, Teams, and common business applications.
• Ability to handle confidential information discreetly and work independently.

Culture & Benefits

• Attractive compensation package based on expertise and experience.
• Friendly, internationally diverse, and flexible work environment with a hybrid-friendly company approach.
• Opportunity to join a fast-growing scale-up and develop a long-term career path.
• Mission focused on improving AI datacenter efficiency and reducing operational and environmental impact.