Office Administrator II - Operations & Procurement Coordinator (Manufacturing)

Location: Wausau, Wisconsin, United States. Primarily office-based, with occasional work in manufacturing and warehouse areas, travel, and schedule flexibility for meetings, projects, audits, and training.

Company

Apogee Architectural Metals is a manufacturing business within hirify.global that provides architectural metal products and operates through manufacturing and supply-chain processes.

What you will do

• Provide administrative and operational support to site Operations leadership.
• Support purchasing activities, purchase orders, vendor coordination, ERP processes, and procurement reporting.
• Review, code, and allocate freight and operational invoices; reconcile purchasing cards and resolve payment exceptions.
• Coordinate carrier documentation, insurance certificates, logistics records, shipment issues, and compliance tracking.
• Maintain fleet registrations, renewals, mileage records, DOT compliance documentation, and fleet reports.
• Create Excel-based reports and dashboards and coordinate meetings, travel, training sessions, leadership visits, communications, and site-readiness activities.

Requirements

• High school diploma or equivalent required.
• 3+ years of administrative, procurement, logistics, operations support, accounting support, or related experience required.
• Strong proficiency in Microsoft 365, including advanced Excel capabilities.
• Strong organizational, communication, problem-solving, and record-keeping skills with the ability to manage multiple priorities independently.
• Ability to work in office, manufacturing, and warehouse environments and follow required PPE and safety procedures; occasional lifting of up to 25 pounds is required.
• Experience with ERP, purchasing, logistics, reporting systems, manufacturing, supply chain, fleet administration, or industrial environments is preferred.

Nice to have

• Associate degree or coursework in Business Administration, Supply Chain, Logistics, Accounting, or a related field.
• Experience in manufacturing, supply chain, logistics, fleet administration, or an industrial environment.

Culture & Benefits

• Medical, dental, vision, life, and disability benefits for employees and dependents.
• 401(k) with employer contribution and match.
• Employee Stock Purchase Plan with employer match and incentive plans.
• Paid vacation, sick time, and holidays.
• Tuition reimbursement, employee assistance, wellness support, training, and career progression.