Executive Assistant

Location: New York, United States

Salary: $55,000–$60,000 base salary per year, plus a discretionary bonus and benefits.

Company

Sotheby’s provides auctions, private sales, retail services, financial solutions, and specialist expertise across art, luxury objects, collectibles, and real estate.

What you will do

• Provide daily business and administrative support to two Vice Chairmen of Contemporary Art.
• Manage calendars, meetings, agendas, presentations, correspondence, travel arrangements, itineraries, and expense reports.
• Coordinate with global colleagues, senior staff, specialists, clients, and other Executive Assistants across international offices.
• Manage consignments, estimates, contracts, condition reports, valuations, reserves, pickups, cataloguing, and post-sale services.
• Support auctions through client outreach, bid registration, telephone bidding, catalogue mailing, ticket requests, and supplementary materials.
• Assist with client relationship management, priority collections, viewings, gallery walkthroughs, and research projects.

Requirements

• Bachelor’s degree required; studies in art history are preferred.
• At least 2 years of professional Executive Assistant experience or similar experience.
• Awareness of and interest in art, the art market, and auction houses.
• Excellent writing, communication, interpersonal, analytical, organizational, multitasking, and prioritization skills.
• Discretion and sound judgment when handling sensitive and confidential information.
• Strong experience with Outlook, Word, Excel, and PowerPoint; flexibility to work evenings, weekends, and long hours during marquee sales.

Culture & Benefits

• Work with senior Contemporary Art executives, global specialists, clients, and international offices.
• Competitive benefits package.
• Eligibility for a discretionary bonus in addition to base salary.
• Role includes high-profile client service, auction, and art-market activities.