Executive Assistant (Investment Management)

Location: Los Angeles, California; based at the Los Angeles office and working onsite 5 days per week

Salary: $80,000–$95,000 per year for California and New York-based candidates, plus potential cash incentive.

Company

hirify.global, through Avantis Investors, provides broadly diversified, low-cost investment strategies based on financial science and market and company financial data.

What you will do

• Coordinate calendars, phones, schedules, appointments, travel arrangements, itineraries, and expense reports for senior leaders.
• Support special projects through research, presentation development, and cross-departmental coordination.
• Plan and coordinate client meetings, department meetings, senior leader functions, and other events.
• Record and distribute meeting minutes, decisions, outcomes, and action items.
• Prepare correspondence, memoranda, and written communications for senior leaders and business partners.
• Provide onsite office management, vendor, facilities, mail, security badge, inventory, filing, and administrative support.

Requirements

• Bachelor’s degree, 2-year degree in a related field, or an equivalent combination of education and work experience.
• Prior senior administrative support experience with business leaders is strongly preferred.
• Strong communication and interpersonal skills with the ability to manage confidential information.
• Proficiency with desktop hardware and software, including Microsoft Office; Salesforce experience is a plus.
• Ability to prioritize and manage multiple tasks, with typing speed of 50 words per minute.
• Must be authorized to work in the United States without current or future visa sponsorship.

Culture & Benefits

• Competitive compensation package with a bonus plan.
• Generous paid time off and competitive benefits.
• 401(k) with a 5% company match and an annual performance-based discretionary contribution.
• Tuition reimbursement, formal mentorship, and live and online learning opportunities.
• Scheduled office attendance is required and essential to the role.