Executive Assistant

Location: Singapore, Singapore; onsite five days a week

Company

hirify.global manufactures construction and mining equipment, engines, industrial gas turbines, and diesel-electric locomotives, supported by a global dealer network.

What you will do

• Support C-Suite executives by anticipating priorities, coordinating needs, and addressing challenges proactively.
• Manage complex calendars, meetings, appointments, travel arrangements, and competing demands.
• Prepare agendas, presentations, speeches, meeting materials, and employee meeting support.
• Handle internal communications, announcements, publications, and stakeholder communications on behalf of the executive.
• Coordinate with partners, stakeholders, staff members, and the purchasing team.
• Support conferences, board meetings, and team gatherings in Dubai and across the region.

Requirements

• Strong accuracy and attention to detail, including the use of checklists and cross-checking methods.
• Ability to collaborate constructively with individuals and groups across functions, regions, and organizational levels.
• Effective written and verbal communication skills, including presentations and reports.
• Flexibility and adaptability when assignments, processes, priorities, and stakeholders change.
• Ability to manage multiple concurrent activities, prioritize operational demands, and solve organizational or process problems.
• Knowledge of office administration and Microsoft Office, including Word, Excel, and PowerPoint.

Culture & Benefits

• Full-time employment in an onsite office environment.
• Day-one benefits and potential variable bonus.
• Paid annual leave and flexi leave.
• Medical and insurance benefits prorated according to hire date.
• Employment visa sponsorship is not available for this position.