4 дня назад
Office Manager & Executive Assistant
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Office Manager & Executive Assistant (Office Operations/Executive Support): Managing day-to-day office operations and providing backup executive support for the SVP with an accent on facilities coordination, vendor management, purchasing, and calendar and travel administration. Focus on maintaining workplace readiness, coordinating service providers, balancing office priorities with executive requests, and ensuring continuity during EA leave.
Location: Singapore, Singapore
Company
provides data resilience and data security posture management solutions that help organizations secure and protect their data and AI environments.
What you will do
- Manage daily office operations, including supplies, meeting rooms, shared spaces, and workplace readiness.
- Coordinate property management, facilities services, maintenance, repairs, cleaning, and vendor work orders.
- Handle office purchasing, quotations, expenses, invoices, and payment follow-ups with Finance and Procurement.
- Maintain office procedures, vendor records, operational information, workplace communications, and safety-readiness activities.
- Support the Executive Assistant with administrative and logistical tasks based on delegated priorities.
- Provide backup support to the SVP during EA leave, including calendar management, meeting coordination, travel arrangements, urgent administration, and handovers.
Requirements
- 5+ years of experience supporting senior executives, including office management or workplace operations.
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Strong organizational, time management, communication, interpersonal, and follow-through skills.
- Experience coordinating office vendors, facilities services, and office-related spending.
- Experience in a fast-paced, high-tech company or multinational environment.
- Discretion, attention to detail, accountability, proactive problem-solving, and willingness to learn new technologies and ways of working.
Culture & Benefits
- 15 to 21 annual vacation days based on role level, plus four e Days and 24 paid volunteer hours annually.
- Private medical coverage for employees and eligible dependents, including major medical, hospital, surgical, and outpatient care.
- Dental insurance for employees and dependents.
- Annual wellbeing allowance, life insurance, and accident insurance.
- Learning opportunities through LinkedIn Learning, O’Reilly, mentoring, workshops, and Global Day of Learning events.
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