Executive Assistant

Location: Brisbane, California; onsite three to four days per week. Occasional domestic and international travel is required, and in-office requirements may vary based on business needs, executive schedules, meetings, and travel.

Base salary: $111,000–$139,000 USD annually, plus potential discretionary bonuses, incentives, and restricted stock units.

Company

hirify.global is a precision medicine diagnostics company developing molecular diagnostics, digital health solutions, AI-powered data and analytics, and patient support services for transplant, specialty oncology, and cell therapy.

What you will do

• Provide high-level administrative support to members of the Executive Leadership Team, including the Chief Data and AI Officer, Chief Medical Officer, and Chief Scientific Officer.
• Coordinate executive calendars, meetings, scheduling conflicts, and priorities involving C-suite leaders, Board members, and external stakeholders.
• Manage domestic and international executive travel, including bookings, accommodations, transportation, registrations, and itineraries.
• Plan team meetings, activities, and events, including agendas, action tracking, follow-up, and onsite support.
• Maintain files, records, databases, documents, contracts, invoices, vendors, purchase orders, and expense reconciliation.
• Support onboarding and team coordination while providing backup coverage for the Executive Assistant team.

Requirements

• 5+ years of executive-level support experience, including at least 2 years supporting C-level executives in a fast-paced environment.
• Ability to work onsite in Brisbane, California three to four days per week.
• Willingness to travel occasionally both domestically and internationally.
• Excellent organizational, time management, written communication, verbal communication, judgment, and discretion.
• Ability to manage confidential information, competing priorities, executive preferences, recurring processes, and multiple communication channels.
• Experience with Microsoft Office Suite, video conferencing tools, and expense, vendor, or contract management systems.

Nice to have

• Prior experience in life sciences.

Culture & Benefits

• Competitive base salary and incentive compensation.
• Health and welfare benefits, including a gym reimbursement program.
• 401(k) savings plan match and Employee Stock Purchase Plan.
• Pre-tax commuter benefits.
• Up to 30 days of paid leave annually for eligible full-time employees who donate an organ or bone marrow.
• Equal opportunity employment and participation in the E-Verify program.