Executive Assistant (AI)

Location: Washington, USA — Remote; occasional travel of 15–20% for in-person offsites, major team meetings, and strategic business needs.

Base salary: $106,000–$115,000 annually; target annual bonus of 10% of base salary.

Company

hirify.global develops data, automation, and AI solutions that help organizations make faster and clearer business decisions.

What you will do

• Manage complex, changing calendars for two Senior Vice Presidents across multiple time zones and external organizations.
• Prepare meeting agendas, capture notes, and track follow-up actions.
• Coordinate end-to-end executive travel, including flights, accommodation, transit, and itineraries.
• Monitor inboxes, prioritize communications, and support executive correspondence.
• Serve as a liaison between executive teams, internal departments, and external partners.
• Support offsites, special events, and expense reporting.

Requirements

• 2+ years of administrative support experience, ideally supporting VP-level executives or higher.
• Experience streamlining workflows, improving operational efficiency, and establishing administrative systems.
• Ability to build trusted working relationships with senior leaders, staff, and external stakeholders.
• Strong prioritization, attention to detail, discretion, adaptability, and composure under pressure.
• Ability to work remotely from the United States and travel occasionally as required.

Nice to have

• Administrative experience in a technology or software product company.
• Experience with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides.
• Experience using Claude AI or similar generative AI tools for communications, document summaries, or workflow optimization.

Culture & Benefits

• Remote work support through a monthly $150 Connectivity Plus stipend.
• $200 annual home office reimbursement.
• Medical, dental, and vision coverage.
• 401(k) with company match, paid parental and caregiver leave, and flexible time off.
• Mental health support, wellness reimbursement, and career development assistance.