Administrative Assistant, Universal Studios Hollywood

Location: 100 Universal City Plaza, Universal City, California, United States

Salary: $26.00–$28.00 per hour

Company

hirify.global is a media and entertainment company producing and distributing film, television, streaming, news, theme park, consumer product, and live experience content.

What you will do

• Provide administrative and clerical support to department managers and representatives, including calendar management, expense reports, travel arrangements, correspondence, and supplies.
• Process purchase orders, invoices, security clearances, deliveries, and office maintenance requests.
• Compile, update, and maintain department reports using spreadsheets, Microsoft Word, and databases.
• Schedule project meetings and conference calls with internal and external clients and vendors, distribute minutes, and follow up on action items.
• Maintain electronic and hard-copy files, office inventory, equipment coordination, and the professional appearance of the department office.

Requirements

• High School Diploma or GED and 2–3 years of experience supporting a team in an administrative capacity.
• Experience managing multiple calendars, processing expenses, arranging travel, and using Microsoft Office software.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently, prioritize business needs, communicate professionally, and follow through on tasks.
• Ability to manage multiple activities simultaneously in a fast-paced environment and navigate complex workflows and electronic systems.

Nice to have

• Familiarity with Microsoft Access or equivalent database programs.

Culture & Benefits

• Full-time position supporting the Universal Studios Hollywood business segment.
• Medical, dental, and vision insurance.
• 401(k), paid leave, tuition reimbursement, discounts, and other benefits.
• Inclusive workplace with opportunities to support community initiatives.

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location before a hiring decision.