Executive Administrative Assistant (AI)

Location: New York City office presence required Monday through Thursday; Fridays are remote when the CEO is onsite. A more flexible schedule is available when the CEO is not at headquarters.

Salary: $120,000–$150,000 per year.

Company

hirify.global is an enterprise AEO platform that helps brands improve visibility across AI and traditional search engines, monitor technical site health, and create AI-powered content.

What you will do

• Manage the CEO’s calendar, inbox, meetings, board interactions, and relationships with internal and external stakeholders.
• Prepare agendas, meeting minutes, executive briefs, and action-item tracking for leadership meetings.
• Use Generative AI to optimize workflows and support executive preparation.
• Coordinate domestic and international travel, itineraries, accommodations, transportation, visas, and personal travel support.
• Organize executive visitors, interviews, board meetings, town halls, offsites, client events, catering, reservations, and deliveries.
• Handle expense reports, confidential records, research, phone calls, contact lists, and office meeting logistics.

Requirements

• 5+ years of experience supporting C-suite leaders in similar or related roles.
• Strong confidentiality, integrity, discretion, professionalism, and composure under pressure.
• Experience in a startup or fast-paced environment with frequent change and urgent priorities.
• Strong organization, attention to detail, prioritization, deadline management, and independent decision-making.
• Proficiency with GSuite and a strong customer-service orientation.
• Passion for Generative AI, continuous learning, and applying AI to improve work.

Nice to have

• Four-year college degree or equivalent work experience.

Culture & Benefits

• Mission-driven, technology-focused environment centered on innovation and customer success.
• AI literacy and competency assessment conducted by a specialized panel during the hiring process.
• Inclusive workplace committed to diversity, equal opportunity, and reasonable accommodation.
• Performance-based compensation program.

Hiring process

• Candidate journey includes a dedicated assessment of AI literacy and competency.