Administrative Assistant - DHTS

Location: Durham, North Carolina; hybrid position with onsite work at least two days per week at RTP locations including Alexandria and Hock Plaza. Additional onsite attendance may be required for meetings, events, training, volunteer activities, and meeting setup.

Company

hirify.global provides compassionate healthcare and supports the health of patients, families, and the wider community.

What you will do

• Provide high-level administrative support to senior leaders and prioritize executive appointments using independent judgment.
• Prepare agendas and coordinate in-person meeting logistics, including room reservations, catering, setup, and complex scheduling.
• Manage multiple executive calendars in collaboration with other support staff.
• Draft, proofread, and edit correspondence, memoranda, reports, and meeting materials.
• Create advanced presentations, reports, charts, graphs, and spreadsheets while handling confidential information discreetly.
• Provide backup coverage for other Administrative Assistants and represent DHTS on assigned committees.

Requirements

• High school diploma or equivalent with five years of progressively complex administrative support experience, or two years of postsecondary education with three years of relevant experience, or an equivalent combination.
• Extensive knowledge of departmental policies, procedures, and goals, with the ability to complete complex assignments independently.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience using SAP, including submitting purchase orders.
• Strong executive calendar management, meeting-material preparation, and executive-level minutes skills.
• Ability to manage multiple priorities, meet demanding deadlines, take initiative, and work in a hybrid local arrangement with regular onsite attendance.

Culture & Benefits

• Collaborative environment focused on healthcare, innovation, creativity, and belonging.
• Equal employment opportunity and commitment to a respectful, inclusive workplace.
• Opportunities to participate in internal and external committees, meetings, training, and volunteer activities.
• Reasonable accommodation information is available through the hiring department when needed.