Office and Travel Coordinator

Location: Boston, Massachusetts, United States; office-based role

Company

hirify.global develops an AI CRM and workflow platform for midsize and large organizations, serving customers in more than 100 countries.

What you will do

• Coordinate daily Boston office operations, workplace services, maintenance, purchases, deliveries, and vendor relationships.
• Support onboarding and offboarding by coordinating office access, welcome packs, workspaces, and equipment handovers.
• Maintain records of office assets, supplies, merchandise, expenses, reports, and administrative documentation.
• Coordinate executive visits, client meetings, internal events, meeting rooms, catering, and hospitality.
• Arrange employee business travel, including flights, hotels, itinerary changes, cancellations, and expense-related guidance.
• Resolve travel disruptions and urgent requests using corporate booking tools and coordinating with travel agencies and suppliers.

Requirements

• Strong organization, attention to detail, responsibility, and ability to manage changing priorities.
• Friendly and professional communication with colleagues, visitors, vendors, and service providers.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook, plus Microsoft Teams.
• Willingness to learn new systems, tools, and procedures.
• Strong written and spoken English is required.
• Previous experience is welcome in office administration, workplace operations, business travel booking, vendor coordination, inventory, expense records, meetings, events, or executive visits, but is not required.

Culture & Benefits

• Career paths, mentorship, and continuous learning opportunities.
• Flexible work arrangements and well-being initiatives.
• Recognition of achievements and opportunities to contribute from the beginning.
• Innovative culture focused on new ideas and modern technologies.
• Competitive compensation and benefits, with the package varying by country of residence and employment type.