Administrative Coordinator (Biotech)

Location: Thousand Oaks, California, United States; onsite administrative support for executive leaders and cross-functional teams.

Annual salary: USD 69,641.35–94,220.65

Company

Biotechnology company developing and manufacturing medicines for serious illnesses across oncology, inflammation, general medicine, and rare disease.

What you will do

• Provide comprehensive administrative support to Associate Vice Presidents, Executive Directors, and cross-functional Drug Product Organization teams.
• Manage complex calendars, resolve scheduling conflicts, and coordinate executive participation across multiple time zones.
• Coordinate business travel, including flights, hotels, ground transportation, and expense reports.
• Plan recurring meetings, all-staff meetings, large forums, interviews, and related logistics, including rooms, audiovisual support, catering, and virtual meeting needs.
• Prepare team communications, maintain distribution lists and organizational charts, and support special projects, events, and team-building activities.
• Manage office supplies and purchasing while providing backup support to the Drug Product Technologies administrative team.

Requirements

• Associate’s degree and 2 years of administrative experience, or 2 years in a technical school setting with hands-on experience, or a high school diploma/GED and 4 years of administrative experience.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office programs and established office technology platforms.
• Excellent verbal and written communication skills.
• High standards of confidentiality, integrity, and discretion when handling sensitive information.
• Role based in Thousand Oaks, California, United States.

Nice to have

• Interest in using emerging AI tools such as ChatGPT to improve administrative workflows.

Culture & Benefits

• Collaborative, innovative, and science-based work environment.
• Health, dental, vision, life, disability, and flexible spending benefits.
• Retirement and savings plan with company contributions.
• Annual bonus program and stock-based long-term incentives, subject to eligibility.
• Paid time-off plans and career development opportunities.
• Flexible work models where applicable to the designated work location.