Executive Assistant, to the Chief People Officer

Location: Conshohocken, Pennsylvania, United States

Company

hirify.global is a global research and development company focused on wireless, video, artificial intelligence, and related technologies, licensing foundational innovations for communications, entertainment, IoT, automotive, and cloud-based services.

What you will do

• Provide advanced, confidential executive support to the Chief People Officer and the HR function.
• Manage a complex executive calendar, prioritize meetings, resolve conflicts, and coordinate across time zones.
• Coordinate domestic and international travel, including itineraries, transportation, accommodations, travel documentation, changes, and expense reports.
• Prepare executive presentations, business updates, meeting materials, agendas, talking points, correspondence, reports, and spreadsheets.
• Support HR marketing, employee communications, social media activities, leadership meetings, offsites, and employee events.
• Process benefits invoices for approximately 35 vendors and 60 invoices per month, coordinate special projects, and improve productivity through digital and AI-enabled tools.

Requirements

• 8+ years of progressive executive assistant or senior administrative experience, including direct support of a C-suite or senior executive.
• Bachelor’s degree or equivalent relevant professional experience is strongly preferred.
• Experience managing complex executive calendars, domestic and international travel, and expense reporting in a fast-paced environment.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Word, Excel, and Teams; strong PowerPoint and executive presentation skills are required.
• Strong organizational, communication, judgment, discretion, business acumen, and technology skills, with the ability to manage confidential information and shifting priorities.
• Ability to work effectively in a global, cross-functional environment with colleagues from diverse backgrounds.

Nice to have

• Experience supporting Human Resources, Information Systems, Communications, or another corporate function.
• Experience with employee communications, HR marketing, social media content, or AI-enabled productivity tools.
• Experience with Concur, SharePoint, Dynamics 365, Adobe Acrobat, Workday, or similar enterprise systems.

Culture & Benefits

• Work in a global, cross-functional research and development organization.
• Collaborate with executive assistants, administrative professionals, HR, Marketing, Communications, and stakeholders across the company.
• Support a fast-paced environment involving global leadership meetings, employee events, and international travel.