Administrative Coordinator, Regulatory Affairs (Biotechnology)

Location: Tokyo, Japan; hybrid work model

Company

hirify.global is a biotechnology company that develops and commercializes medicines for people with serious diseases.

What you will do

• Arrange business meetings and prepare meeting minutes for Regulatory Affairs and Marketing Authorization Holder activities.
• Provide administrative support for office supplies, filing, business cards, postage, and phone coordination.
• Create, process, and track purchase orders and invoices.
• Coordinate domestic and international travel for Japan Regulatory Affairs members and global visitors.
• Manage the Head of Japan Regulatory Affairs calendar, schedules, and expense reports.
• Support communications, onboarding, hiring, interviews, and operational activities for regulatory and safety teams in Japan.

Requirements

• Relevant degree or related discipline.
• At least 5 years of experience as a Group Administrator or Administrative Coordinator in a global company, preferably in pharmaceuticals.
• Strong organizational, multitasking, prioritization, judgment, communication, and interpersonal skills.
• Strong verbal and written communication skills in Japanese and English.
• Experience with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to handle sensitive information discreetly and support the establishment of new local entities.

Culture & Benefits

• Work in a science-driven organization focused on developing life-changing medicines.
• Collaborate with local and global Regulatory Affairs, safety, Human Resources, and Talent Acquisition colleagues.
• Benefits may include incentive plans, equity awards, retirement benefits, health and wellness programs, insurance, paid time off, and family support benefits, depending on country and role.
• Background checks may verify identity, right to work, and educational qualifications where required by local law.