Executive Administrative Assistant Gen Meds

Location: Morristown, NJ, United States; onsite. US and Puerto Rico residents only.

Salary: $36.81–$49.08 per hour

Company

hirify.global is an R&D-driven, AI-powered biopharma company developing medicines and vaccines for chronic and specialty conditions.

What you will do

• Provide strategic administrative support and business context to the Head of General Medicines North America.
• Manage complex, multi-time-zone calendars and resolve scheduling conflicts according to business priorities.
• Coordinate business reviews, town halls, off-sites, strategic planning sessions, and leadership-team communications.
• Own domestic and international travel logistics, including contingency planning.
• Build relationships with partners across Commercial, Medical, HR, Finance, and Global functions.
• Manage confidential information, expenses, vendors, workforce-planning logistics, senior-hire onboarding, and process improvements.

Requirements

• At least 5 years of experience supporting senior executives; VP-level support experience is preferred.
• High school diploma required; bachelor's degree preferred.
• Strong business acumen, judgment, autonomy, discretion, and ability to manage ambiguity.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills with the ability to synthesize complex information.
• Track record of managing multiple high-stakes priorities under pressure.

Nice to have

• Experience in pharmaceutical, biotech, or life sciences organizations.
• Familiarity with Concur, ServiceNow, Workday, or hirify.global internal systems.
• Experience working in global, multicultural environments across time zones.
• Bachelor's degree or equivalent professional experience.

Culture & Benefits

• Supportive, future-focused environment centered on improving patient outcomes.
• Opportunities for promotion and international or lateral career development.
• Employee rewards and benefit programs.
• Healthcare, prevention, wellness programs, and at least 14 weeks of gender-neutral parental leave.