Administrative Coordinator (Private Asset Management)

Location: New York City, United States; in office Monday–Thursday and remote on Friday. Applicants must have the right to work in the United States without current or future sponsorship.

Salary: $85,000–$125,000 per year, plus potential discretionary bonus and benefits.

Company

hirify.global provides private asset management services and operates a New York office supporting senior leaders, sales management, investment teams, and clients.

What you will do

• Provide general administrative support, including calendar management, travel arrangements, meeting materials, and office supplies.
• Coordinate client meetings by managing Outlook planners, reserving conference rooms, arranging audiovisual support and catering, and greeting visitors.
• Process travel and expense reports, reimbursements, pre-approvals, and payment requests.
• Manage registrations and administrative arrangements for conferences and events.
• Complete ad hoc projects for the New York office and support smooth day-to-day operations.

Requirements

• 5+ years of administrative assistant experience.
• Bachelor’s degree preferred.
• Advanced knowledge of Microsoft Office Suite, Salesforce, and Concur.
• Strong organizational, communication, time management, prioritization, and client service skills.
• Ability to work proactively, manage multiple priorities, follow up on details, and support senior leaders professionally.
• Authorization to work in the United States without current or future visa sponsorship.

Nice to have

• Financial services experience or an interest in wealth management.

Culture & Benefits

• Hybrid schedule with four days in the New York office and remote work on Fridays.
• Paid time off and medical, dental, and vision insurance.
• Retirement and life insurance benefits for eligible employees.
• Potential discretionary bonus and comprehensive total compensation package.
• Collaborative work with Sales Management, Investment teams, leadership, and clients.