Executive Assistant – Order Execution Canada

Location: Hybrid role based in Oakville, Burlington, Hamilton, or surrounding areas, Ontario, Canada

Base salary: $50,000–$110,000 annually, plus a 5% annual bonus

Company

hirify.global develops energy technologies and grid solutions, including transformers, high-voltage systems, storage, and digital grid technologies.

What you will do

• Provide executive, organizational, and coordination support to the Canadian Order Execution leadership team.
• Coordinate complex calendars, meetings, travel, communications, priorities, action items, and deadlines across multiple functions.
• Prepare executive presentations and briefing materials by consolidating information from stakeholders into clear and visually compelling messages.
• Organize team-building activities, recognition initiatives, engagement events, leadership meetings, and internal and external functions.
• Maintain trackers, reporting tools, and action lists while managing confidential information with discretion.
• Support onboarding and identify improvements to communication, collaboration, and administrative processes.

Requirements

• Approximately 2–5 years of experience in executive support, business or project coordination, administration, communications, or a related role.
• University degree, college diploma, or equivalent qualification in business administration, management, communications, project management, or a related field.
• Strong organizational, time-management, communication, and stakeholder-management skills with the ability to manage multiple priorities.
• Experience working with senior management and C-level executives and creating professional presentations for executive audiences.
• Strong proficiency in Microsoft PowerPoint, Outlook, Word, Excel, and Teams.
• French proficiency is an asset; the role is based in Ontario, Canada, with hybrid work expected.

Culture & Benefits

• Collaborative, inclusive, and supportive work environment focused on open communication and accountability.
• Flexible work environment with flex hours, telecommuting, and digital workspaces.
• Health and wellness benefits, paid time off, holiday pay, and flexible savings programs.
• Vacation entitlement with the option to buy and sell vacation.
• Parental leave, profit sharing, career development opportunities, and social responsibility initiatives.