Administrative Assistant, Director's Office

Location: hirify.global Okanagan Campus, Kelowna, British Columbia, Canada

Salary: $4,981.00–$5,713.00 CAD per month

Company

hirify.global is a Canadian university focused on research, innovation, learning, and inclusive academic excellence.

What you will do

• Provide broad administrative and executive support to the Director of the School of Engineering.
• Draft confidential correspondence, recommendations, summaries, reports, and presentation materials.
• Prioritize incoming communications and coordinate responses with senior University officials and administrators.
• Manage the annual appointment, reappointment, promotion, and tenure calendar, meetings, materials, and confidential faculty dossiers.
• Coordinate committee meetings, external referee correspondence, teaching evaluation summaries, and Merit and PSA processes.
• Maintain confidential files, records indices, retention schedules, and special administrative projects.

Requirements

• High school graduation plus a two-year diploma in administrative or secretarial practices, or an equivalent combination of education and experience.
• At least five years of senior administrative experience in a university setting, or equivalent experience.
• Advanced ability to use Microsoft Office applications, including Word, Excel, Access, PowerPoint, and Outlook.
• Strong business writing, oral communication, interpersonal, organizational, scheduling, and records-management skills.
• Ability to exercise initiative, judgment, confidentiality, tact, discretion, and attention to detail while managing competing deadlines.
• Ability to work independently and collaboratively, interpret policies and procedures, and work irregular hours when necessary.

Culture & Benefits

• Full-time staff position covered by a union agreement.
• Work within a diverse and inclusive university environment.
• Ongoing position with opportunities to support academic administration, research, innovation, and learning.
• Work closely with the Director, Manager of Administration, faculty committees, University officials, and the external community.