Executive Assistant

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada

Salary: $6,143.67–$8,830.25 CAD monthly

Company

hirify.global is a university focused on research, innovation, learning, and inclusive academic and administrative operations.

What you will do

• Manage the Office of the AVP Facilities, including confidential administration, schedules, commitments, correspondence, and approvals.
• Draft, review, and coordinate Board of Governors and executive meeting materials with the President’s Office and Board Secretariat.
• Develop and maintain office policies, procedures, records, workflows, and strategic-plan tracking.
• Manage the office budget, special projects, events, meetings, training sessions, and workshops.
• Coordinate office moves, repairs, renovations, furnishings, equipment, service contracts, and space-use improvements.
• Support workflow modernization, change management, communications, data analysis, and collaboration across the VPFO portfolio.

Requirements

• Undergraduate degree in a relevant discipline and at least two years of related experience, or an equivalent combination of education and experience.
• Experience supporting senior leaders in complex university or corporate environments.
• Ability to manage calendars, prepare business correspondence and reports, analyze complex information, and maintain high accuracy.
• Intermediate proficiency with Microsoft Office and the ability to use new administrative, workflow, and business-process tools.
• Strong judgment, discretion, tact, communication, prioritization, and decision-making skills, including the ability to handle confidential and politically sensitive matters.
• Commitment to respecting diverse perspectives and developing knowledge and skills related to equity, diversity, and inclusion.

Culture & Benefits

• Full-time staff position in a non-union employee category.
• Work supports the hirify.global Facilities team and the Vice-President Finance and Operations portfolio.
• Role requires autonomy, independence, confidentiality, and performance under tight deadlines and pressure.
• Opportunity to collaborate with senior executives, administrators, executive assistants, and Facilities staff across the university.