Senior Administrative Assistant (Organ Delivery Systems)

Location: Fully onsite at the Bromont, Quebec facility, Canada

Company

hirify.global develops pharmaceutical therapies and technologies designed to expand the availability of transplantable organs, including manufactured organs for transplantation.

What you will do

• Provide comprehensive administrative support to executive leadership, including calendar management, meeting and event coordination, travel arrangements, expense reports, and sensitive correspondence.
• Prepare, proofread, and distribute reports, presentations, agendas, meeting minutes, and executive communications.
• Track action items, deadlines, and executive priorities while following up with stakeholders.
• Develop and improve administrative procedures, office operations, and organizational processes.
• Coordinate the administrative aspects of special projects, events, and strategic initiatives across the organization.
• Maintain displays presenting the company’s history, aviation R&D program, technological achievements, and corporate milestones.

Requirements

• High school diploma or GED.
• 6+ years of administrative experience, including executive-level support.
• Exceptional organizational, planning, time management, communication, and interpersonal skills.
• Fluent English and excellent written, verbal, and interpersonal communication skills in both French and English.
• Advanced knowledge of Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to maintain strict confidentiality, demonstrate attention to detail, and work independently with initiative.

Nice to have

• CEGEP education.
• Experience with Concur.

Culture & Benefits

• Mission-driven work focused on addressing unmet medical needs and expanding access to transplantable organs.
• Professional, organized, and welcoming workplace environment.
• Opportunity to support executive productivity, operational excellence, employee engagement, and strategic initiatives.
• Work is performed fully onsite at the Bromont facility.