Executive Assistant

Location: Toronto, Canada; hybrid schedule with a minimum of four days per week in the office

Salary: CAD 55,000–70,000 per year

Company

hirify.global is a global media and entertainment company producing and distributing film, television, streaming, news, sports, and theme park content.

What you will do

• Provide executive-level administrative support to the VP of Sales and EVP & General Manager for Canadian TV Distribution.
• Manage complex calendars and coordinate internal, external, and international meetings.
• Arrange domestic and international travel, including flights, hotels, ground transportation, visas, and itineraries.
• Prepare expense reports and manage confidential information in line with company policies.
• Coordinate client meetings, partner engagements, industry events, business meals, offsites, and team events.
• Prepare meeting materials and agendas, track action items, and proactively follow up on outstanding tasks.

Requirements

• At least 5 years of experience providing executive-level administrative support, ideally for VP-level or more senior leaders.
• Experience managing complex calendars and travel arrangements for multiple executives.
• Strong organization, attention to detail, discretion, judgment, and communication skills.
• Ability to adapt, prioritize shifting demands, and work occasional evenings and weekends.
• Proficiency with Microsoft Outlook, Excel, PowerPoint, and expense management systems.
• Ability to contribute from the Toronto office at least four days per week under the current hybrid schedule.

Nice to have

• Experience in media, television, entertainment, or a related industry.
• Experience supporting sales or commercial leadership teams.
• Familiarity with global or matrixed organizations.

Culture & Benefits

• Work within a global TV distribution business serving more than 200 territories.
• Collaborate with senior leaders, cross-functional teams, external partners, and international stakeholders.
• Participate in a hybrid work arrangement with regular office collaboration.
• Support an inclusive workplace focused on community impact and diverse content.

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location before a hiring decision.
• AI-based tools may assist with application screening and assessment, with final decisions made by people.