Office Manager (AI)

Location: Must be based in San Francisco and work on-site five days a week

Salary: $75,000 – $115,000

Company

hirify.global is an applied AI company building a persistent assistant that acts on your behalf across all professional tools.

What you will do

• Own end-to-end interview scheduling, including complex multi-interviewer onsite loops and candidate logistics.
• Manage daily office operations, including vendor oversight, maintenance requests, and supply procurement.
• Serve as the primary point of contact for candidates, vendors, and guests, ensuring a warm and professional front-of-house experience.
• Oversee the onboarding process, ensuring new hires have desks, equipment, and badges ready on day one.
• Maintain data hygiene in the ATS (Ashby) to ensure accurate pipeline reporting.
• Identify and redesign operational processes to support company scaling.

Requirements

• Must be based in San Francisco and available to work on-site five days a week.
• Experience in office management, recruiting coordination, or EA/admin roles within a startup environment.
• Proven ability to manage complex, multi-interviewer onsite loops without errors.
• Proficiency with ATS platforms (Ashby preferred) and Google Calendar.
• Strong written and verbal communication skills for interacting with candidates, vendors, and building management.
• Self-directed mindset with a focus on closing loops and proactive problem-solving.

Culture & Benefits

• Opportunity to work at a well-funded, high-growth AI startup backed by top-tier investors.
• Direct impact on company culture and the physical environment of the office.
• Supportive team environment with clear ownership of office operations.