Facilities Coordinator

Location: Liverpool City Centre, Renshaw Street, England, United Kingdom. Workplace: On-site. Hours: Monday to Friday, 7:30am–5:00pm, 45 hours per week.

Company

hirify.global operates a Liverpool studio requiring coordinated facilities, office, reception, security, and operational support.

What you will do

• Support the General Manager with the smooth day-to-day operation of the Liverpool studio.
• Coordinate cleaning, maintenance, facilities suppliers, contractors, office supplies, equipment, inventory, and expenses.
• Manage reception, visitor sign-in, NDAs, security processes, telephone coverage, refreshments, and client or VIP visits.
• Distribute and track employee ID cards, building fobs, and locker keys while maintaining accurate access records.
• Support fire safety training, fire drills, first aid requirements, health and safety procedures, and risk escalation.
• Provide absence reporting, administration, record-keeping, and operational support to onsite teams and the General Manager.

Requirements

• Previous experience in facilities, office management, administration, reception, or a similar coordination role.
• Strong organisational, time-management, administrative, and record-keeping skills with excellent attention to detail.
• Proactive approach to identifying and resolving issues while managing multiple priorities.
• Professional and approachable communication style with employees, clients, visitors, suppliers, and contractors.
• Good working knowledge of Microsoft Office or similar workplace tools.
• Ability to work on-site in Liverpool and work flexibly when business requirements require it.

Culture & Benefits

• Professional, safe, welcoming, and well-maintained studio environment.
• Values-based workplace focused on treating employees, clients, customers, and visitors with dignity and respect.
• Wellbeing Portal with live chat and support.
• Success measured through service coordination, accurate records, safety standards, communication, and visitor experience.