Workplace Operations Coordinator

Location: London, England, United Kingdom; onsite

Company

hirify.global provides an AI-powered cyber resilience platform for data protection, security, intelligence, and recovery across workloads and clouds.

What you will do

• Manage daily office operations, inventory, supplies, equipment, and workplace documentation.
• Coordinate building management, maintenance teams, vendors, contractors, repairs, and facilities issues.
• Provide reception and front-desk services, including visitor support, calls, mail, packages, and shipments.
• Manage visitor access, employee badges, conference room scheduling, and meeting-room readiness.
• Support new-hire onboarding, onsite meetings, events, employee activities, and internal workplace communications.
• Track workplace invoices and purchase orders while identifying improvements to operational efficiency and employee experience.

Requirements

• At least 2 years of experience in workplace coordination, office management, facilities, or a similar role.
• Strong organization, multitasking, attention to detail, communication, interpersonal, and customer-service skills.
• Comfortable working onsite and handling hands-on operational responsibilities.
• Ability to work independently, anticipate needs, and resolve issues proactively.
• Experience coordinating vendors and working with building management.
• Proficiency with Google Workspace, Microsoft Office, and visitor management systems; ServiceNow ticketing experience is a plus.

Culture & Benefits

• Professional, welcoming, and well-organized physical workplace environment.
• Workplace health, safety, and compliance standards aligned with company policies.
• Inclusive and accessible recruitment process with accommodations available.
• Equal employment opportunity workplace.