Executive Assistant, Office of Creative and Communications

Location: hirify.global Vancouver Campus, Vancouver, British Columbia, Canada

Salary: $4,449.00–$4,676.00 CAD monthly

Company

hirify.global is a public research and teaching university, with the role supporting the Faculty of Medicine and hirify.global Health.

What you will do

• Provide confidential administrative and operational support to the Executive Director and Office of Creative and Communications management team.
• Manage the Executive Director’s calendar, appointments, travel arrangements, correspondence, and committee coordination.
• Process invoices, payments, expense claims, vendor onboarding, procurement, inventory, and financial records.
• Coordinate meetings and events, including room bookings, catering, equipment, materials, minutes, and action tracking.
• Coordinate communications materials, digital and print initiatives, distribution, mail-outs, and project documentation.
• Maintain relationships and professional communication with faculty, staff, students, government, academic, health, industry, and community partners.

Requirements

• High school graduation, one year of post-secondary education, and four years of related experience, or an equivalent combination.
• Excellent command of English, including professional grammar, spelling, punctuation, and business writing.
• Strong organizational, planning, analytical, problem-solving, and prioritization skills.
• Ability to exercise judgment, tact, discretion, diplomacy, and maintain confidentiality.
• Ability to work independently and collaboratively while managing multiple priorities and stakeholders.
• Commitment to equity, diversity, inclusion, and respect for diverse perspectives.

Nice to have

• Senior executive-level administrative or management experience.
• Experience in a large and complex organization or knowledge of university policies and administrative systems.
• Experience facilitating groups and managing projects with multiple stakeholders.

Culture & Benefits

• Full-time staff position covered by CUPE 2950.
• Ongoing employment.
• Work in a high-trust, high-profile environment connected to health research, education, and communications.
• Work with internal and external public- and private-sector stakeholders.