Executive Assistant, Operations & Technology

Location: Hybrid role based at the 30 Rock campus in New York, with attendance required at least four days per week. Travel to other office locations, including Los Angeles and Orlando, is required as requested.

Salary: $90,000–$120,000 per year

Company

hirify.global is a large media and entertainment company producing and distributing film, television, streaming, news, sports, and theme park content.

What you will do

• Provide administrative and operational support to the Chief Technology Officer and act as a liaison with departments, stakeholders, vendors, and executive colleagues.
• Manage the CTO’s calendar, prioritize scheduling requests, coordinate meetings across multiple time zones, and arrange domestic and international travel.
• Prepare communications, presentations, agendas, spreadsheets, reports, newsletters, and intranet or messaging updates.
• Facilitate complex meetings and large team events, including logistics, room and AV setup, materials, note-taking, and follow-up actions.
• Process expense reports, reconcile purchasing card transactions, route invoices, and maintain executive files.
• Support special projects, assist department members, and provide backup coverage for other executive assistants.

Requirements

• 10+ years of demonstrated Executive Assistance experience, including 5+ years supporting a senior executive’s phone, calendar, work, and travel schedules.
• Experience taking detailed notes, extracting action items, understanding priorities, and adjusting schedules accordingly.
• Exceptional planning, time management, communication, interpersonal, organizational, and problem-solving skills.
• Ability to maintain strict confidentiality and operate with discretion in a complex executive environment.
• Proficiency with Microsoft Office 365, Microsoft Teams, Slack, and the ability to learn proprietary travel and expense systems.
• Ability to work at the New York campus at least four days per week, travel for offsites, and work occasional overtime.

Culture & Benefits

• Full-time employment within the Operations & Technology organization.
• Medical, dental, and vision insurance.
• 401(k), paid leave, tuition reimbursement, discounts, and additional company benefits.
• Inclusive workplace focused on community impact and employee development.

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location before a hiring decision.