Front Of House & Executive Assistant

Location: London, United Kingdom; on-site

Company

hirify.global is a global RegTech company providing AI-powered SaaS solutions for regulatory intelligence and compliance in the financial services industry.

What you will do

• Welcome visitors, clients, guests, and employees while managing the reception desk, calls, deliveries, and visitor records.
• Coordinate meeting rooms, office supplies, equipment, vendors, new-joiner setup, and the presentation of communal areas.
• Support internal events and uphold confidentiality and data protection standards.
• Assist C-Suite executives with diary management, meetings, agendas, briefing materials, correspondence, and action tracking.
• Arrange domestic and international travel, including flights, accommodation, ground transport, and itineraries.
• Support expense management, invoice processing, leadership meetings, and ad hoc confidential projects.

Requirements

• Experience in a busy professional reception or front-of-house role, ideally in a corporate, financial services, or technology environment.
• Some experience with executive assistance or administrative duties, including diary management, travel booking, correspondence, or meeting coordination.
• Exceptional written and verbal communication, strong organisation, and meticulous attention to detail.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, and Excel, with the ability to learn new tools quickly.
• Calm, proactive, self-sufficient, and comfortable managing competing demands in a fast-paced growth-stage company.
• Professional discretion when handling confidential business matters.

Nice to have

• Experience with visitor management systems or booking tools.

Culture & Benefits

• Work on AI-powered regulatory intelligence products used by leading financial institutions.
• Join a global organisation with more than 700 employees across 19 countries.
• Operate in a fast-paced, high-performing growth-stage environment.
• Follow a culture that encourages ownership and professional development.
• Work in a diverse and collaborative international organisation.